Time off, or absences, such as vacation, sick time, bereavement, PTO, and others, can be tracked in Harmony’s Time & Attendance (T&A) or Human Resources (HR) module. Employees can make requests and get it approved - all in one screen!

Requesting Time Off

Time off can be requested in the T&A, HR, or Employee Self-Service (ESS) modules.

1. Navigate to Time Off > Requests or Time Off > Calendar.

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2. Click “+ New” to add a new request.

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3. If you are the superadmin or if you have the permissions to create a request on behalf of an employee, you may choose ‘Employee’ at the top of the window. If not, you will only be allowed to create a time off request for yourself.

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4. Select the “Time Off Type” that you’re looking to make a request for.

5. Identify if your request is a “Partial Day” or not.

6. Identify the date range and/or hours for the request.

7. Enter any comments (optional).

8. Click the ‘submit’ button to submit your request. If the time off type requested requires approval, then the request will be sent to the approver. Otherwise, it will be approved automatically.

Approving or Rejecting Time Off

You may approve or reject time off requests if you are set to be someone’s time off approver (in the approval paths) or if you are the superadmin user.

1. Navigate to Time Off > Requests.

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2. Any requests that you are able to approve will be shown here.

3. Click on any request to view its details.

4. Click “Approve” to approve the request or “Reject” to reject the request. If you’re rejecting the request, you must enter a reason for the rejection, which will be shown in the approval and audit history for this record.

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   1. Tip: In the list of all time off requests, you may also use the checkboxes to mass-select and mass-approve or mass-reject all selected requests.

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