Harmony P (CA) - Workers' Compensation (WCB / WSIB), CNESST/CSST

Note: This guide is only for Canadian customers. If you are a US customer looking to create a Workers' Compensation payroll category, please go to this article instead.

When an employee cannot work because of an employment-related injury, a worker's compensation board may award benefits as compensation for lost wages. As an employer, you are required to report and pay premiums based on insurable earnings. Depending on the province, this may be called something different. Review the provinces & territories below: 

• Alberta: Workers' Compensation Board (WCB) Alberta

• British Columbia: WorkSafeBC

• Manitoba: Workers Compensation Board (WCB) of Manitoba

• New Brunswick: WorkSafeNB

• Newfoundland & Labrador: WorkplaceNL

• Northwest Territories: Workers' Safety & Compensation Commission (WSCC)

• Nova Scotia: Workers' Compensation Board of Nova Scotia

• Nunavut: Workers' Safety & Compensation Commission (WSCC)

• Ontario: The Workplace Safety and Insurance Board (WSIB) Ontario

• Prince Edward Island: Workers Compensation Board of PEI

• Quebec: Commission des normes, de l'équité, de la santé et de la sécuriCommission des normes, de l'équité, de la santé et de la sécurité au travail (CNESST)té au travail (CNESST)

• Saskatchewan: Saskatchewan Workers' Compensation Board (WCB)

• Yukon: Yukon Workers' Safety and Compensation Board

Note: Calculations of premiums is based on the employee's year-to-date gross amount. For more information, visit the websites above for more information on calculation. For example, review this page for Ontario.

Description

You have one (1) or multiple WCBs or WSIBs and want to create a payroll category for each of them. 

Pre-Requisites

• You've double-checked the maximums for your province/territory by going into Admin Settings > Payroll Preferences > User-Defined Fields tab > WCB Maximum Assessable Earnings.

• You know what your WCB rate is.

Solution

1. Navigate to Payroll Setup > Payroll Categories. 

2. Click "+ New". 

3. Select "Tax". 

4. At the top of the setup page, change the 'Federal' dropdown field to 'Provincial' and select your province in the second dropdown field that appears. 

5. For "Basis", select 'Percentage'. 

6. For "Paid by", select 'Employer'. 

7. Type in a "Code" that is unique. By default, all tax payroll categories begin with "3", so we recommend following this structure, such as "305". 

8. Type in "WCB" in "Name". 

9. Identify what the percentage is in the "Percentage" field.

10. Toggle on "Maximum" and select 'WCB' in the dropdown field. 

11. On the right side, check off all the payroll categories that contribute to WCB. Your final setup should look something like this: 

NOTE: Remember to assign this payroll category to all applicable employees in their master paycards!