Clarity - ESS User Guide

Clarity Setup

Before using Clarity ESS, you must ensure that the users have been set up within Clarity.

Firstly ensure that you have activated your license for Self Service.

You can check this by going to Help > License information and looking for "Employee Self Service/Manager Self Service" in the list as shown below:

If this has not been activated then you should activate it using your activation key.
You should then ensure that you have a security group set up for ESS users and that this group is granted the specific permissions for Self Service pages.
This can be done via Configuration>Security > Security groups as shown below:

You can then assign an employee to be a member of this group and setup their login details here:
However, to set up a web user you must ensure this employee has been assigned a TnA group here:
Configuration > Security > Web User

However, to set up a web user you must ensure this employee has been assigned a TnA group here:
Employees>TNA Information

In order for an employee to be assigned a TnA Group, their "Base Wage Category" must be set to be "Used for attendance". You can check this here:
Employees > Master Paycard

And the definition here:
Setup > Payroll Settings > Payroll categories

For further information or troubleshooting then consult Clarity Documentation here.

Clarity ESS

Login

The employee should specify their company and login using the username and password which was set up in the Web User form in Clarity as shown below:

Profile

A description of a person, group, or organization that contains all the details that someone needs.
The profile within ESS is broken down into nine sections; General Information, Emergency Contacts, Paystubs, Employment History, Training, Education, Benefits, Incidents and Performance Reviews, Each of these nine sections are again broken down into smaller segments.

General Information

This screen has four segments, Basic, Organization, Payroll and Absences.

Basic, as can be seen above, contains only minimal employee contact information.
Depending on the data field, the employee can change the information, by either keying in the updated data or by using the drop down menus.

Organization, contains only the employees' work contact information.

Payroll, only contains the employees' password for their paystub, which only the employee has authority to change.

Password must be the same in both boxes.

This is the password that the employee uses to open their paystub which is a password protected PDF file.

Absences:
A state or condition in which something expected, wanted, or looked for is not present or does not exist, a failure to be present at a usual or expected place, a period of time when someone is not present at a place, job, etc.

This page displays the current and past state of the employees' time off, and its approval status.

Emergency Contact

This contains the emergency contact information for the employee.

Add a New Contact

To add a new contact, simply click on the Add button

Fill in the appropriate information.
Note if you click on the "Same residence as Employee?" box, the address information should grey out.
When complete click the Save button.
Update Contact Information

To see more detail information click on the radio  button next to the emergency contact.

If the contact and employee are at the same residence, then the address is greyed out.

If the employee and the contact are not at the same address then the address details can be filled in.
When completed click save.